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Bid Policy

The following procedures will be followed:

  A. Preparation 
  
    1. The Superintendent/Business Manager shall have the responsibility for preparing bid documents and advertising for solicitation of bids. 
  
    2. In general, two (2) or more bids shall be solicited unless noted otherwise in specific procedures and/or fewer companies supply the equipment, materials and/or services, and/or fewer choose to bid. 
  
    3. The technical specifications for the purchase of special equipment, materials and/or services shall be prepared by the person or department requesting the purchase and submitted to the Business Manager. Specifications must be complete and accurate to ensure that goods received conform to standards desired. 
  
    4. All bids must be publicly advertised and shall carry the name and title of the secretary of the Board. 
  
    5. The advertisement for bids will generally be placed in the Manistee News Advocate in each of three (3) days in one (1) week. Advertisements for bids should also be placed in other appropriate publications when bidding construction projects and specialized equipment. For bonds or other borrowings, State laws relating to publication shall govern public advertisements. 
  
    6. Bid security is required for all bids as stated. 
  
  B. Bid Opening 
  
    1. All bids whether invitational or publicly advertised shall be opened publicly at a specified time and place. 
  
    2. Generally, bids shall be opened and read at the Business Office. Bid openings shall be attended by at least twenty (20) individuals who are District employees, one of whom should be either the Superintendent or Business Manager. 
  
    3. The Superintendent, along with the person directly involved in the purchase, shall evaluate the bids and recommend purchases, unless otherwise determined by the Superintendent and/or the Board and/or prohibited by law. 
  
  C. Bid Awards
  
    Award of bids shall be as follows: 
  
    1. The Superintendent may direct the awarding of all bids up to $3,500. 
  
    2. All bids $3,500 or greater shall be awarded by the Board. 
  
  D. Cooperative Bids
  
    Participation in cooperative purchasing/bidding arrangements with other schools, governmental units is permitted providing they satisfy the District's bidding requirements.